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Date: 03/18/2014
Dept: Accounting
FLSA: Exempt
Hours: Full-time

General Statement:

Responsible for all financial accounting activities of the Fleet Center. This includes financial reporting, budgeting, accounting procedures, annual audit, tax preparation, and grants and contract administration.

Reports to: Chief Operating Officer

Primary Duties and Responsibilities, including mental requirements of position:

  1. Manages accounting personnel – Bookkeeper and Accounts Payable Clerk.
  2. Prepares monthly journal entries, including Box Office, Science Store and Cafe sales, payroll, various accruals, amortizations, and year-end entries. Reviews and approves Bookkeeper’s journal entries and Accounts Payable invoice batches. Prepares and/or reviews monthly balance sheet and bank account reconciliations. Reviews financial statements and general ledger.
  3. Prepares financial statements and related monthly schedules. Oversees software restrictions of entry dates once period is closed. Closes fiscal years in accounting software after audit report is received.
  4. Coordinates annual audit of the financial statements by outside auditors, including drafting the report and prepares all supporting schedules. Works closely with auditors to respond to any inquiries and produce any required documents.
  5. Provides monthly financial reports to management and Finance/Investment Committee. Attends monthly Finance/Investment Committee meetings and prepares minutes of same.
  6. Prepares various tax returns: Business Property, Claim for Welfare Exemption, California Tourism, and Unclaimed Property. Prepares tax schedules and assembles information for outside accounting firm’s preparation of IRS Form 990, California Form 199, and California RRF-1. Oversees preparation of IRS Form 1099s with Accounts Payable Clerk.
  7. Prepares department’s budget and selected other components of fiscal year budget. Breaks down fiscal year budget by month. Enters budgets into accounting software.
  8. Monitors and manages the Fleet’s bank balances. Reviews all Accounts Payable entries and proposed check runs. Transmits weekly issued check list and other manual checks online to bank’s Positive Pay. Monitors and responds to Positive Pay exceptions.
  9. Monitors ATM cash balance and requests cash when balance is low. Loads the machine with the Retail Manager. Reconciles the ATM balance and activity each month.
  10. Prepares financial information for annual grant applications for the City of San Diego Arts & Culture Commission TOT program and County of San Diego Community Enhancement program. Includes input of annual financial information into the California Cultural Data Project website. Prepares quarterly payment requests for city TOT grant. Prepares final reports for County of San Diego grant.
  11. Records all investments activity, including donated stock, dividends, investment gain/losses, etc. Uses Better Investing Portfolio Manager software.
  12. Reviews and reconciles Property & Equipment. Tags new equipment. Writes off disposed assets. Maintains Excel property & equipment spreadsheets. Calculates depreciation expense.
  13. Calculates monthly film lease payments and prepares related check requests. Sends reports via email to selected film distributors each month.
  14. Oversees film investments, including Chronos Joint Venture. Monitors royalty reports. Sends information to outside accounting firm to prepare annual partnership tax returns.
  15. Maintains restricted grant files, including endowment pledges. Calculates and records net present value of new pledges.
  16. Responsible to be knowledgeable of safety and emergency plan manual procedures.
  17. Attend Employee Training Program

Tools and equipment used to perform this position: computer, telephone, copy machine, fax, office supplies, typewriter.

Basic Selection Factors:

Applicants should meet these basic selection factors for consideration:

  • Bachelor’s degree in accounting. Nonprofit experience and CMA/CPA preferred.
  • Minimum two years accounting experience including general ledger, payroll, cash receipts, and bank reconciliations. Experience supervising clerical staff preferred.
  • Ability to work independently and meet deadlines.
  • Excellent knowledge and proficiency of automated accounting software (MIP nonprofit), Microsoft Excel and Word.

Please note: final applicants may be tested on their computer software knowledge and may be asked to demonstrate writing, proofreading or other job-related skills.

Physical/Mental Requirements:

To be considered for the job, applicants must be able to perform with reasonable accommodation, all physical & mental requirements of the position.

Sedentary Work: Position involves sitting most of the time. Standing and walking are required occasionally. Position requires ability to exert minimal force of up to 10 pounds occasionally and minimal force to carry, lift, push, and otherwise move objects frequently

Business Location Presence: This position requires physical presence at the business location during all assigned working hours in order to adequately perform all duties.

Physical Demands:

The following activities indicated by a Y (YES) are used in performing the job.

N Balance Y Carrying 1-10 lbs daily
N Crawling Y Far vision
Y Grasping N Kneeling
N Legs and arms (ladder) N Lifting 11-20 lbs occasionally
Y Near vision Y Reaching
Y Right finger dexterity N Standing
Y Talking N Walking
Y Working inside the building N Ability to push a wheelchair
Y Working with others N Climbing
N Carrying 11-20 lbs daily Y Crouching
N Feeling Y Hearing
Y Left finger dexterity N Legs only (stairs)
N Lifting 21-50 lbs daily N Pulling
Y Repetitive Motions N Shoulder mobility
Y Stooping N Travel
N Working outside the building Y Working alone
N Ability to spend entire shift standing and/or walking    

Does occupation involve exposure in these areas (yes or no)?

N Hazardous machinery N Vibration N Dust or Fumes
N Cluttered floors N Poor ventilation N Possible burns
N Electrical hazards N Noise N Wet areas
N Poor lighting N

Crowded areas


Persons who wish to be considered for this job must submit the following documents to Human Resources.

Please submit the following:

  1. Cover letter
  2. Salary requirements and/or salary history
  3. Resume
  4. Employment Application

Applications missing any of the above will not be considered for the position.

To: Human Resources Department (CON 19-0318REF)
Fleet Science Center
P.O. Box 33303
San Diego, CA 92163

Or, via email to: hr@rhfleet.org with "Controller (CON 19-0318REF)" in the subject line.

Or by fax at 619-685-5771.

Please reference where you learned about position using the appropriate job code or by naming the source.

Please send resume in a format readable by Microsoft Word or Adobe Reader.
*** Please note: our firewall blocks all emails containing .zip file attachments. ***

Only selected candidates will be contacted for an interview.

NO PHONE CALLS OR EMAILS REGARDING APPLICATION STATUS. Due to the high volume of applicants, we are unable to respond to inquiries.

The Fleet Science Center is an equal opportunity employer. The Science Center does not discriminate in employment on the basis of race, color, religion, gender, national origin, age, disability, Vietnam Era Veteran or disabled veteran status, genetic information, gender identity or expression, sexual orientation or any other protected status as provided by law.